ADDITIONAL TERMS AND CONDITIONS

Updated October 2018

DEFINITIONS used in these Terms and Conditions

Clarenco: Refers to Clarenco LLP, the owner and operator of the Hotel or property

Client: Means the customer(s), individual or corporate entity making the Booking whether staying at the Hotel or not.

Hotel: Refers to the property (or part of the property including the grounds) where the Booking takes place.

Booking: Means either a reservation or order of a Leisure Stay or Package and Offers

Leisure Stay: Means a Booking made direct or through a third party and/or agent for one or more available bedrooms and/or other services (excluding Packages and Offers) and facilities made by letter, telephone, email, through on-line booking channels, any other media or in person.

Packages and Offers: Means specially bundled leisure and activity combinations.

Advance Purchase Rate: Means a specially advertised price of a Booking to be paid in full before arrival

1. PAYMENT

1.1 You can make a Booking by giving your credit/debit card details or other accepted payment methods.
1.2 Clarenco accepts payment by most major credit/debit cards and cash. Cheques can be accepted provided they are supported by a valid bank guarantee card.
1.3 Customers paying with cash are required to provide identification on check-in. Acceptable forms of ID is: current driving licence, government issued ID card, passport, or police warrant card.
1.4 Packages and Offers must be paid in full at time of Booking.

2. PRICES

2.1 Prices are normally quoted per room per night and are usually inclusive of VAT at the current rate. Clarenco reserves the right to amend the price should the VAT rate change.
2.2 Other services including meals and any food or beverages are not included in the per room price unless otherwise stated.
2.3 Clarenco reserves the right to review its prices from time to time. Prices will vary by room size, room type, season, day of week and/or promotions. You will pay the price quoted at the time of the Booking.
2.4 Advance Purchase Rates are not refundable or transferable and cannot be altered. Rates are subject to availability. Full payment is required at time of booking. Your credit/debit card will be charged immediately for the entire stay.

3. ARRIVAL AND DEPARTURE

3.1 Rooms are usually available any time after 15.00 on the date of arrival. Clarenco can accept no responsibility if a Client fails to arrive by the stated check-in time and as a consequence misses the boat transfer to the Hotel. A transfer may be available but will be at the Clients own cost.
3.2 Your room will need to be vacated by 09:30 on the day of departure and luggage placed outside of your room in order for Clarenco staff to transfer luggage to the boat in time.
3.3 Bedroom upgrades may be possible, subject to availability. These may carry an additional payment.

4. BOOKING CONDITIONS

4.1 If it is discovered that the Client (and/or his guests) has smoked within the premises they will be charged a minimum charge of £250 for professional cleaning and/or the replacement of any linens, fabrics and floor coverings in the polluted areas. If the room is not able to be made good in time for the next guest, the charge may include a further full days stay so that the room can be brought back to an acceptable standard.
4.2 Although Clarenco will make reasonable efforts to accommodate your personal requirements, all rooms are subject to availability.
4.3 With the exception of assistance dogs, no pets are allowed in our Hotels.
4.4 Reservations for rooms are non-transferable and must not, under any circumstances, be sold or otherwise transferred to a third party.

5. AMENDMENTS AND CANCELLATIONS BY THE CLIENT

5.1 Cancellation of all Leisure Stays must be made in writing at least 28 days before the arrival date. Cancellation charges may apply.
5.2 If you cancel a Leisure Stay less than 28 days before the arrival date you will be charged for one night’s accommodation per room booked.
5.3 Leisure Stays booked within 28 days of the arrival date are non-refundable and are subject to the cancellation terms.

6. AMENDMENTS AND CANCELLATIONS BY CLARENCO

6.1 Clarenco reserves the right to postpone, amend or cancel any Booking and reserves the right to offer alternative accommodation and/or facilities without any responsibility on its part in the unfortunate circumstances of:
6.1.1 An event or occurrence beyond the reasonable control of Clarenco which is likely to prevent it from performing its obligations in connection with the Booking or any other event or matter, which, in the opinion of Clarenco necessitates the cancellation for commercial, operational or financial reasons.
6.1.2 The Hotel becoming unsuitable, unsafe to access and/or unavailable to hold the Booking due to a Force Majeure event or unforeseen circumstances such as severe weather and/or sea conditions; safety and/or technical issues. In the event that weather conditions result in a cancellation of booking Clarenco will arrange a like for like rebooking for the client, rebooking in the same price bracket only, a surcharge may be payable on change of date depending on rates/availability.
6.1.3 A change of ownership or control of either the Hotel or Clarenco
6.2 In any of the above circumstances, Clarenco and the Client shall bear their own losses, expenses and costs.
6.3 In the unfortunate case of a cancellation or termination by Clarenco as set out above, Clarenco will notify the Client as soon as practically possible and will arrange for the refund of any deposits paid but shall have no other obligation or liability to the Client.
6.4 Whilst Clarenco has taken reasonable steps to ensure that the information contained in its official and third party or agent’s websites, brochures, tariffs, leaflets and advertising is correct, it reserves the right to alter, amend or withdraw any service, facility or amenity as previously described without notice. Clarenco cannot be held responsible for any errors or omissions in any published material or online media.

7. COMPETITIONS AND PROMOTIONS

7.1 Clarenco runs periodic promotions and competitions on various media sources including websites, social media and direct marketing. All entrants must be UK resident, aged over 18, not employed by Clarenco (applies also to immediate family members) or connected to or employed by any agencies directly contracted to or employed by either Clarenco or the competition. Details of how to enter will be included in the competition or promotion along with the entry and expiry dates. Specific conditions may apply and will be included in the competition details. Clarenco reserves the right to vary or withdraw the prizes at any time and the decision on choosing the winner is final. Clarenco’s Terms and Conditions for Functions, Weddings, Corporate Events and Hotel Accommodation shall apply to the competition or promotion and to the winners and any of their Guests.

8. GENERAL

8.1 The Client shall be responsible for the their own orderly conduct and that of their guests and children (at our other hotels) and all shall have regard to any regulations imposed by any competent authority and/or by Clarenco or its staff or representatives and nothing shall be done by the Client which shall constitute a breach of the law. The Client shall indemnify Clarenco against any and all claims or losses or expenses including but not limited to reasonable legal and professional fees or damages arising as a result of any breach of this agreement.
8.2 Should a Client (and/or his guests) act in an improper or disorderly way or refuse to comply with the reasonable requests of Clarenco’s staff, Clarenco reserves the right to terminate the Booking and to require the Client to depart the Hotel forthwith. Should this occur, no monies will be refunded, and a charge may be levied by Clarenco to the client if additional boat transfer costs are incurred as a result. The decision of Clarenco’s senior representative at the Hotel shall be final in this regard.
8.3 Only Food and Beverage purchased from the Hotel may be consumed on the premises. If Food and Beverage is brought into the Hotel by the Client for consumption, a charge shall be made equal to the Hotel’s selling price for that or an equivalent product(s). Clarenco also reserves the right to charge a 12.5% service charge on all Food and Beverage ordered and consumed at the Hotel.
8.4 Clarenco cannot guarantee the temperature of any particular room(s).
8.5 Clarenco is not responsible for any travel arrangements or for the transportation of a Client to the Hotel unless specified and confirmed in writing.
8.6 Except to the extent that the law stipulates otherwise, Clarenco shall accept no liability to the Client for any inconvenience, injury or loss and damage caused to any person or property at the Hotel. The Hotel shall not be responsible for the security of possessions, vehicles or property. These are brought to the Hotel at the entire risk of the Client (or their guest(s)).
8.7 The Client shall be held liable for any loss, breakages or damage to the Hotel and/or its contents or for injury to anyone including another Client or guest of the Hotel, the staff and/or contractors arising as a consequence of this Booking.
8.8 We regret that, due to the historic and unique nature of our Hotels, and for their own safety, we are unable to accept Bookings for guests with limited mobility it is not possible and unsafe for wheelchairs, children and less able people to access the Hotels. Clients and their guests should discuss their individual requirements at the time of Booking.
8.9 The Client and/or their guests must show due consideration to other people staying at the Hotel, particularly late at night and in the early morning.
8.10 The breach of any one of these terms and conditions shall not constitute a breach of the entire agreement between the Client and Clarenco and each clause shall be jointly and severally enforceable.
8.11 Clarenco reserves the right to charge for any lost or damaged keys, remote controls and/or another equipment, furniture and furnishings provided for the guests reasonable use onboard.
8.12 It is recommended that the Client purchases cancellation insurance.
8.13 Participation of any sporting or leisure pursuits/activities, either held at or organised by the Hotel, is entirely at the Clients and/or their Guests risk. Some of the activities carry a degree of risk and Clarenco, the Hotel or its staff cannot be held responsible for any accidents, injuries, losses or illness however caused.
8.14 Clarenco reserves the right to carry out maintenance, refurbishment and redecoration works at the Hotel, which may result in the facilities and/or parts of the Hotel not being available. Further, the appearance or decoration of the Hotel booked is subject to change. Clarenco will try to minimise the impact of any such works. The Client will not be entitled to cancel or refute the Booking as a consequence of these works.
8.15 Not all facilities are available at all times. Certain rooms, facilities and equipment may only be available at set times or they could be out of order or being serviced/maintained.

9. GOVERNING LAW AND JURISDICTION

9.1 The Hotel General Terms and Conditions are governed by the laws of the jurisdiction where the Hotel is located and the parties irrevocably agree that the Courts governing these laws have exclusive jurisdiction to determine any dispute or claim arising out of or in connection with the Booking (including non-contractual disputes or claims).
9.2 These Hotel General Terms and Conditions can only be amended in writing by a Director of Clarenco. From time to time, these Terms and Conditions may be updated. The latest version will be available on Clarenco/ Solent Forts website and shall supersede any previous versions.
9.3 Nothing contained within this agreement shall affect the statutory rights of either Clarenco or the Client.

Contact Us:
Clarenco LLP
Unit 6 Lancaster Court,
Coronation Road,
Cressex Business Park,
High Wycombe,
HP12 3TD
Company Registration No: OC 343112
VAT No: 972 8620 88
Email: info@clarenco.com
Telephone: 01494 682 000

Updated Oct 2018

DEFINITIONS used in these Terms and Conditions for Group Bookings and Events.

Clarenco: Refers to Clarenco LLP (previously trading as Amazing Venues), the owner and operator of the Venue.
Client: Means the individual(s) or corporate entity named on the Event Booking Form whether or not attending the Event.
Venue: Refers to the property, function room(s) and grounds (or any part thereof) exclusive of bedrooms and accommodation (unless otherwise stated on the Event Booking Form) where the Event is to be held.
Event Booking: Refers to the Event described on the Event Booking Form.
Event Booking Form: Refers to the form (manual or electronic) generated by Clarenco and signed by the Client or a Representative or Agent of the Client when the booking is made.
Guest(s): Means any and all persons (including children), attendees, employees, contractors or other person(s) attending the Event at the invitation of, in relation to or on behalf of the Client and in respect of the Event (including the Client).
Estimated Charge: Is the amount agreed by the Client (including, but not limited to, the hire of the Venue and any additional enhancements) shown on the Event Booking Form

1. EVENT BOOKING AND CONFIRMATION

1.1 All Event Bookings are deemed provisional until a signed Event Booking Form has been received by Clarenco and the Holding Deposit (as set out in Clause 2.1) has been paid.
1.2 The Contract is formed when Clarenco receives the signed Event Booking Form from the Client and the Holding Deposit has been paid. No Event Booking shall be binding on Clarenco until Clarenco has signed the Event Booking Form.
1.3 The initial Event Booking Form may be amended or varied in accordance with Clause 3.3 and the revised form will become the Client’s binding contract with Clarenco.
1.4 If the Client appoints an Agent or other Representative in connection with the Event, Clarenco will be entitled to rely upon the Agent’s or other Representative’s instructions and the Client will be bound by and will be liable for any costs or expenses incurred as a consequence of such instructions. It is the Client’s sole responsibility to ensure that the Agent or other representative has correctly instructed Clarenco.
1.5 Prices are quoted inclusive of VAT at the current rate. Clarenco reserves the right to amend prices should the VAT rate change before the date of the Event and the Client will be liable for any additional costs as arising as a consequence of such change. For Corporate bookings, an ex-VAT invoice can be provided on request.

2. TERMS OF PAYMENT

2.1 A Holding Deposit of £500 or a greater sum at the Client’s discretion must be paid to secure the Venue when the Event Booking Form is signed. Until the Holding Deposit has been paid, Clarenco will neither hold a date(s) nor treat the Event Booking as made or confirmed. The Holding Deposit or any other payments made in accordance with the Terms of Payment are neither refundable nor transferable. Payment of the Holding Deposit or the First Payment constitutes acceptance of these Terms and Conditions for Corporate Events in conjunction with any other terms and conditions specified on the Event Booking Form or the Event Details Form.
2.2 The First Payment equal to 20% of the Estimated Charge (less the Holding Deposit if already paid) shown on the Event Booking Form must be
paid by the Client within 14 days of signing the Event Booking Form.
2.3 The Second Payment equal to 20% of the Estimated Charge shown on the Event Booking Form must be paid by the Client no later than 6 months prior to the Event.
2.4 The Third Payment equal to 40% of the Estimated Charge shown on the Event Booking Form must be paid by the Client no later than 3 months prior to the Event.
2.5 The Fourth Payment of the Estimated Charge (adjusted for all deposits or other payments made), including but not limited to anticipated food and beverage charges and any other extras and enhancements shown on the Event Booking Form and including any amendments or enhancements not reflected on the Event Booking Form must be paid by the Client no later than 8 weeks before the Event.
2.6 Any amendments or enhancements made in accordance with Clause 3.3 after the Fourth Payment shall be paid for at the time that they are made.
2.7 A Damage Deposit of £500 or 10% of the Estimated Charge on the Event Booking Form, together with any bar or refreshments credit must be paid 7 days before the Event by authorized credit card and any refund will be made 14 days after the end of the Event less any deductions for any losses or damages, breakages or other expenses (including but not limited to additional cleaning, costs or claims) incurred as a consequence of the Client’s occupancy and use of the Venue. The Venue reserves the right to charge additional costs for any excessive losses, damages or breakages to the Venue, the property or its contents.
2.8 An authorised credit card needs to be lodged with Clarenco by the Client prior to the commencement of the Event in order for any final adjustments and accounts to be settled at the end of the Event. Alternative means of payment in cleared or guaranteed funds received prior to the Event may be agreed with the Client at the discretion of the Director of the Venue. In the event that there remains a balance on the Damage Deposit taking into account any charges or deductions made, Clarenco further reserves the right to apply some or all of the Damage Deposit in settlement of the Client’s final account due at the end of the Event.
2.9 No charge is made for settlement by debit or credit card.
2.10 Should the Client fail to make any payment(s) on or before the due date as set out in Clauses 2.1 to 2.7, Clarenco reserves the right to treat the Event Booking as cancelled and the Cancellation Policy set out in Clause 3.1 shall apply. It is the Client’s responsibility to adhere to the payment dates and amounts and Clarenco is not obliged to remind the Client of the contractual payment dates or amounts.
2.11 In the event that the Client fails to make any payment due to Clarenco on or before its due date, Clarenco further reserves the right to charge interest on the balance outstanding at the rate of 3% above the prevailing Bank of England Base Rate and to recover any amounts owed including but not limited to interest and any costs of recovery.
2.12 No allowance, credit or refund will be made for food and beverages, services or other enhancements not taken or used during the Event, which have been contracted on the Booking Form.
2.13 The Client is contracted and the Event is secured at the Estimated Charge.
2.14 Clarenco reserves the right to vary the price charged to the Client for any services, enhancements or Food and Beverage due to changes in market, supplier or contractor prices. Prices for Venue hire, Minimum Spend and Packages agreed when the Event Booking is made will not be subject to change.

3. AMENDMENTS OR CANCELLATIONS
Amendments or Cancellations by the Client
3.1 In the unfortunate circumstance where the Client has to cancel the Event Booking at any time prior to the date of the Event, Clarenco may, but is not obliged to, offer the Venue or the facilities for sale to third parties on the Client’s behalf. If the Venue or facilities are not resold, cancellation charges will be applied as follows:

Within 14 days of the Event booking, the loss of the Holding Deposit.

Time Before Event | Cancellation Charge
More than 6 months | 20% of the Estimated Charge
Less than 6 months | 40% of the Estimated Charge
Less than 3 months | 80% of the Estimated Charge
Less than 8 weeks | 100% of the Estimated Charge

However, only 60% of the anticipated Food & Beverage revenue will be charged except if a cancellation is less than 14 days before the Event in which case the Client shall be liable to pay 100% of the Estimated Charge.

3.2 Any cancellation must be made by the Client in writing to Clarenco at the address shown on these Terms and Conditions for Events and Group Bookings and confirmed to the Client by an employee/Manager of Clarenco in writing.
3.3 Any amendment(s), additions or enhancements to any part of the Event Booking or the Event Booking Form must be made in writing by the Client and confirmed in writing by a Manager of the Venue. Should the Client wish to make any amendments or additions (including but not limited to changes to the Event, postponement or changes to the number of Delegates or any other facilities or services booked), Clarenco reserves the right to amend the rates or facilities offered. Any additional charges due will be paid in accordance with an amended Event Booking Form taking into account payments already made by the Client. The payment schedule set out in Clauses 2.1 to 2.7 shall be amended and any balancing payment shall be added to the Fourth Payment (the final payment due in accordance with Clause 2.5).
3.4 Any Delegates who do not arrive, or who depart early, will be charged at 100% of the Guest rate(s) quoted for nights of non-attendance, unless Clarenco is able to re-let the accommodation but is not obliged to do so. If Clarenco is unsuccessful in re-letting, the cancellation policy will apply.

Amendments or Cancellations by Clarenco

3.5 Clarenco reserves the right to postpone, amend or cancel any Event Booking and further reserves the right, but is not obliged, to offer alternative accommodation or facilities without any responsibility on its part in the unfortunate circumstances of:
3.5.1 An event or occurrence beyond the reasonable control of Clarenco which causes or is likely to prevent Clarenco from performing its obligations or any other event or matter, which, in the opinion of Clarenco, necessitates the cancellation for commercial, operational or financial reasons.
3.5.2 The Venue or any part thereof becoming unsuitable or unavailable to hold the Event Booking due to a Force Majeure event or unforeseen circumstances such as adverse or severe weather or sea conditions preventing access to or operation of the Venue, safety or technical issues. For example, certain Venues are located in isolated and remote locations, which can be difficult and unsafe to reach in adverse weather or sea conditions preventing access to or operation of the Venue.
3.5.3 The permanent or temporary closure of the Venue or any part thereof by Clarenco for commercial, operational or financial reasons.
3.5.4 A change of ownership or control of either the Venue or Clarenco
3.6 In the event of postponement, Clarenco and the Client will work together to make appropriate alternative arrangements for a date or dates to be mutually agreed. Clarenco will offer a like for like rebooking at the same price. Each party will bear their own losses.
3.7 In the unfortunate case of a cancellation or termination by Clarenco for whatever reason, Clarenco will notify the Client as far in advance as possible and will arrange for a full refund of all deposits and monies paid (unless it is due to the Client’s failure or fault) but will have no other obligation or liability to the Client. Clarenco will not be liable to the Client for any loss (consequential or otherwise), cost, expenditure, damage or compensation for such changes.
3.8 Clarenco may refuse and cancel an Event Booking at any time in the Event Booking process (including after an Event Booking has been confirmed and a deposit or deposits have been paid, if Clarenco believes that the Event may include illegal acts or activities, which might contravene the Venue’s operating licenses, and / or the Delegates are likely to behave in a manner that will trouble other guests at the Venue or might prejudice the Venue’s operating licenses. The Client will be entitled to the return of any deposits paid less a deduction for costs already incurred by Clarenco in preparation for the Event,
3.9 Clarenco may refuse the Client or a Guest entry to the Venue (including the right to accommodation) if, in the opinion of Clarenco, the Client or Guest is showing clear signs of an infectious disease, is clearly intoxicated or under the influence of illegal or intoxicating substances, or is carrying an illegal or dangerous weapon or attempts to bring such onto the premises. In such circumstances, no refunds shall be made.
3.10 Clarenco cannot be held responsible for any errors or omissions in correspondence or published material and has taken reasonable steps to ensure that the information contained in its own and third party or agents’ websites, brochures, tariffs, leaflets and advertising is correct. Clarenco reserves the right to amend or withdraw any service, facility or amenity as previously described without notice if the Event Booking might, in the sole opinion of Clarenco, prejudice the reputation of the Venue or Clarenco or if the Event Booking is expected to make a loss.
3.11 Clarenco reserves the right to subcontract or outsource the provision of services or facilities in the event that Clarenco at its sole discretion deems operationally, financially or otherwise necessary. Clarenco shall not be obliged to notify the Client and the Client shall have no right to refute or cancel the Event Booking as a consequence of such actions by Clarenco.
3.12 If the Client’s credit status alters or if the Client is in arrears of any payments or amounts or deposits due as set out in Clauses 2.1 to 2.7, Clarenco reserves the right to amend, cancel or terminate the Event Booking as if the Client has cancelled it and the cancellation charges set out in Clause 3.1 above will apply.

4. SUPPLY OF INFORMATION

4.1 Full Guest Lists (including Rooming Lists if accommodation has been booked) will be supplied by the Client to Clarenco no later than 14 days prior to the Event. For the avoidance of doubt, the submission of these lists only serves to provide the names of the guests attending the Event and does not affect the number of rooms or other facilities contracted (including but not limited to the provision of Food and Beverage) with the Venue and Clarenco.
4.2 The number of persons attending the Event must not exceed the maximum number stipulated on the Event Booking Form. Clarenco reserves the right to refuse entry if these conditions are not observed.
4.3 The Client will advise the Venue, in writing, no less than 14 days prior to the Event of any special dietary requirements or medical conditions. Every effort will be made to accommodate the Client’s requirements but additional charges may be incurred.
4.4 Clarenco will also require a complete list of any third party musicians or contractors, suppliers or organizers associated with the Event with their full details no less than 21 days prior to the Event and their engagement shall be subject to the terms of Clauses 5.6 to 5.12. The Client is solely responsible for advising such third party entities or persons of these and any other terms and conditions associated with the Event and the Venue. An additional charge may be payable to Clarenco for transportation, or if the Client wishes to store any equipment at the Venue before or after the Event.

5. GENERAL

5.1 The Client will be responsible for their own orderly conduct and that of their guests (including any children, who will be appropriately supervised at all times) and will have regard to any regulations or instructions imposed by any competent authority or by Clarenco or its staff or representatives. Nothing will be done by the Client or their guests which will constitute a breach of the law.
5.2 Participation of any sporting or leisure pursuits/activities, either held at or organised by the Venue, is entirely at the Clients and/or their guests risk. Some of the activities carry a degree of risk and Clarenco, the Venue or its staff cannot be held responsible for any accidents, injuries, losses or illness however caused.
5.3 Clients and their guests must accept full responsibility for the behaviour and safety.
5.4 In certain circumstances (including but not limited to the size or nature of the Event) Clarenco may require registered security services (SIA or equivalent) to be engaged in which case these will be at the Client’s expense and will be payable with the Fourth Payment set out in Clause 2.5 or in accordance with Clause 2.6 if booked after the Fourth Payment has been made.
5.5 The Client will be responsible for the cost of any additional licences, fees and royalties, which may be due in respect of the Event to the Performing Rights Society, Phonographic Performances Ltd, the Copyright Licensing Agency Ltd, the Educational Recording Agency Ltd, or any other relevant person, firm or organization and will be payable with the Fourth Payment set out in Clause 2.5 or in accordance with Clause 2.6 if booked after the Fourth Payment has been made.
5.6 Should a Client or his guests act in an improper or disorderly manner or refuse to comply with the reasonable requests of Clarenco’s staff, Clarenco reserves the right to withdraw services or facilities or to terminate the Event or to insist upon the immediate removal of a Guest or Delegates from the Venue. Should this occur, no monies will be refunded. The decision of Clarenco’s senior representative/management at the Venue will be final and binding.
5.7 In the interests of safety, Clients and their guests may be asked to submit to a search of their person or their belongings and anyone found to be in possession of materials believed by Clarenco to be dangerous, illegal or unsuitable may be denied entry or removed from the Venue or the materials may be confiscated until the end of the Event.
5.8 Use of the Venue and its facilities shall be restricted to legal purposes. Neither the Client nor their Delegates may bring illegal or intoxicating substances or liquids or illegal weapons, firearms or explosives to the Venue. Only the Client and their Delegates shall use the accommodation at the Venue; visitors shall not be permitted unless registered with the Venue in advance and upon arrival. Unwarranted use of the Venue and facilities is not permitted and Clarenco reserves the right to demand the removal of a Guest, who is in breach. A charge may be incurred for transport in this instance.
5.9 The Venue must be respected and cooking is not permitted in bedrooms; furniture, fixtures or facilities may not be rearranged; items emitting obnoxious odours may not be brought in; excessive quantities of goods or products may not be brought in; and excessive noise or offensive behavior is not permitted.
5.10 Clarenco’s staff and contractors working at the Venue are entitled to be treated with dignity, politeness and respect by the Client, their guests (including any children) and the Client’s representatives at all times. Any physical or verbal abuse or aggressive or violent conduct will not be tolerated. Clarenco reserves the right to remove individuals from the Venue whose behaviour, conduct or language fall below acceptable standards or to withdraw services or facilities or to terminate the Event.
5.11 Clarenco requires that the Client and their Guests show due consideration to other people and Guests at the Venue and keep any noise to a minimum, particularly late at night or in the early morning.
5.12 Prior written approval will be obtained from Clarenco if the Client wishes to fix or suspend items to the walls, floors or ceilings.
Clarenco will hold the Client liable for any damage caused by the Client or by their Guests. An inspection of the Venue before and after the Event may be requested by contacting the duty manager. Clarenco will notify the Client of any damage and will provide an estimate of the repair or replacement costs. The Client will reimburse Clarenco in full for all losses, damages and breakages. If the Client requests the removal or movement any of furniture or fixtures and fittings, Clarenco will be entitled to make additional charges to cover their removal and storage and their subsequent reinstatement.
5.13 Where any facilities, activities, events or services are booked, Clarenco will not be liable to make any refunds should the Client or their Guests fail or refuse to use them for whatever reason and full payment will be made.
5.14 Written permission and approval from Clarenco is required for any 3rd party contractors and suppliers attending the Event or Venue. Clarenco reserves the right to impose additional terms and conditions on any third party contractors or suppliers and the Client will agree to be bound by these.
5.15 Where Clarenco is requested to book facilities and services with third parties on behalf of the Client, it will do so in good faith but neither the Venue nor Clarenco will be held liable for either the standard or the provision of such services or the acts or omissions of such third parties.
5.16 Only Food and Beverages purchased from the Venue may be consumed on the premises unless the Client has otherwise agreed in writing with the Director of the Venue to which an additional corkage charge may apply. In all other circumstances, if Food and Beverages are brought into the Venue by the Client or their Guests for consumption, a charge will be made equal to the Venue’s selling price for that or equivalent product(s), which will be determined at Clarenco’s absolute discretion.
5.17 Clarenco reserves the right to charge a 10% service charge on all Food and Beverages on an Event Booking Form.
5.18 The Venue is booked by the Client for exclusive use of the function room(s) and areas specified on the Event Booking Form or the Event Details Form and may not be sold to a third party unless by prior written arrangement with Clarenco.
5.19 Clarenco reserves the right to carry out maintenance, refurbishment and redecoration works at the Venue, which may result in parts of the Venue not being available to the Client for the Event. Further, the appearance or decoration of the Venue booked is subject to change. Clarenco will try to minimise the impact of any such works and may, but is not obliged to, relocate the Event within the Venue or offer the Client alternative part(s) of the Venue. The Client will not be entitled to cancel or refute the Event Booking as a consequence of these works.
5.20 Clarenco cannot guarantee the temperature of any particular areas or rooms.
5.21 Clarenco cannot guarantee vehicle parking for all Guests at each Venue.
5.22 Clarenco is not responsible for any travel arrangements or for the transportation of the Client or their Guests to or from the Venue unless specified on the Event Booking Form.
5.23 All Venues operate a strict “No Smoking” policy within the buildings and bedrooms. If it is discovered that the Client (and/or his guests) has smoked within the premises they will be charged a minimum charge of £250 for professional cleaning and/or the replacement of any linens, fabrics and floor coverings in the polluted areas. If the room is not able to be made good in time for the next guest, the charge may include a further full days stay so that the room can be brought back to an acceptable standard.
5.24 The Event will start and finish on the date(s) and at the time(s) specified on the Event Booking Form or Event Details Form.
5.25 Except to the extent that the law stipulates otherwise, Clarenco will accept no liability to the Client or Delegates for any inconvenience, injury or loss and damage caused to any person or property at the Venue. Neither Clarenco nor the Venue will be responsible for the security of possessions, vehicles or property. These are brought to the Venue at the entire risk of the owner.
5.26 The Client will be held liable for any losses, breakages or damage to the Venue and its contents and furnishings, fixtures and fittings (including any items hired by the Client for use of the Client or Guests) or for injury to anyone including Clarenco’s and the Venue’s staff and contractors arising as a consequence of this booking.
5.27 The Client will indemnify the Venue and Clarenco against any and all claims or losses or expenses including but not limited to reasonable legal and professional fees or damages arising as a result of any breach of this agreement.
5.28 Clarenco will not be liable to the Client by way of representation (unless fraudulent), common law duty or under any express or implied term of the contract for: any losses which are not foreseeable by both Clarenco and the Client when the booking is made arising in connection with the supply of the services or their use by the Client; any losses which are not caused by any breach by Clarenco; or personal, consequential, business or trade losses.
5.29 Except in relation to death or personal injury caused by Clarenco’s negligence, Clarenco’s entire liability remains, at all times, limited to the value of the booking. For the avoidance of doubt, the employees and the owners of Clarenco will not be personally liable for any losses.
5.30 Clarenco does not warrant and takes no responsibility for the accuracy of any verbal information given or statements made by its staff or contractors.
5.31 Clarenco regrets that, due to the historic and unique nature of some of our Venues, it may be difficult or unsafe for wheelchairs, and less able people to access all areas. Clients and their Guests should discuss their individual requirements with Clarenco at the time of booking. Children under the age of 12 are not allowed on the forts under any circumstances. Children between the age of 12 to 17 and vulnerable adults are only allowed to visit the forts during the day and may not stay the night. Parents of any child wishing to visit the forts in the daytime are to sign a disclaimer (before they board the boat to the forts) and must accompany/supervise their child at all times. Fort staff are unable to supervise children or be on their own with them at any time.
5.32 With the exception of assistance dogs, no pets are allowed at the Venue.
5.33 It is strongly recommended that the Client purchases event insurance.
5.34 Unless specified otherwise, the Client will only have exclusive use of the specific facilities, function rooms or areas booked. Other Guests may be staying at or using the Venue, the property, its function rooms, facilities or grounds. The Client and its Guests (including any children) will respect the privacy of any other Guests staying at or using the Venue and will do nothing to prejudice or spoil their right to quiet enjoyment of the Venue and its facilities.
5.35 Clarenco, their staff or their appointed representatives will have the right of entry to any area of the property at all reasonable times during a Client’s stay for the purpose of inspection or to carry out necessary maintenance, repairs or cleaning.
5.36 The breach of any one of these Terms and Conditions for Group Bookings and Events will not constitute a breach of the entire agreement between the Client and Clarenco and each clause will be jointly and severally enforceable.
5.37 If any of these Terms and Conditions for Group Bookings and Events shall be found by a Court or other competent authority to be invalid, ineffective or unenforceable, the rest of the Terms and Conditions for Group Bookings and Events shall continue to be valid and enforceable.
5.38 Any waiver by Clarenco of any breach of the Event Booking or these Terms and Conditions for Group Bookings and Events by the Client shall not be considered as a waiver of any subsequent breach of the same or any other provision.
5.39 The Client and Clarenco shall be the only parties with the right to enforce any term under the Contracts (Rights of Third Parties) Act 1999.
5.40 The headings in these Terms and Conditions for Group Bookings and Events are inserted only for convenience and shall not affect their construction.
5.41 Where appropriate, words importing the male, female or neuter genders shall include the other genders and words denoting a singular number only shall include the plural and vice versa.
5.42 If there is any inconsistency between these Terms and Conditions for Group Bookings and Events, or the Event Booking Form, priority shall be given first to these Terms and Conditions for Group Bookings and Events then to the Event Booking Form.
5.43 In these Conditions the words “other”, “includes”, “including” and “in particular” do not limit the meaning of any preceding words and any words which follow them shall not be construed as being limited in scope to the same class as the preceding words where a wider construction is possible.
5.44 The booking is personal to the Client and the Client shall not assign or transfer or purport to assign or transfer to any other person any of its rights or sub-contract any of its obligations under the Event Booking Form. Where necessary, Clarenco shall be entitled to assign or sub-contract any of its rights, benefits and interests in or under the booking to third parties.
5.45 Clarenco, its Agent or representative may carry out photography or other recordings at the Event. The Client has the right to withdraw their consent at any time by informing Clarenco in writing to the postal address or the email address shown on these Terms and Conditions for Group Bookings and Events. Images may be used on the website, in history booklets or in future marketing materials. The Delegates consent to the use of such images by Clarenco in connection with advertising, promoting or monitoring and acknowledge that copyright in such images rests with Clarenco. No payment or compensation will be offered to either the Client or Delegates if any images are used. Please note where imagery has been used with prior consent, Clarenco may not be able to withdraw all imagery in circulation immediately.
5.46 Copyright and all other intellectual property rights shall remain the property of Clarenco.
5.47 Clarenco reserves the right to collect and process the personal data from the Client and the Delegates for the purposes of marketing and promotional activities.
5.48 In the public areas of the Venue, CCTV may be in operation and video recordings may be made. This activity is carried out for security and for operational reasons and for the safety of the Guests.

6. NOTICES

6.1 Clarenco will send any notices to the Client to the address given on the Event Booking Form unless notified in writing by the Client to do otherwise. The Client should send any notices (except cancellation as set out in Clause 3.2) to Clarenco for the attention of the Director at the Venue address set out in the Event Booking Form or Event Details Form.
6.2 All notices (except as set out in Clause 3.2) including any request for variation of the Event Booking Form by the Client should be made in writing and sent by post or by electronic mail to the Venue’s address for the attention of the Director as shown on the Event Booking Form or Event Details Form.
6.3 Notices shall be deemed to be served on delivery when delivered by hand, on receipt of a printout confirming due transmission when transmitted by electronic mail or 5 days after mailing if sent by mail, provided the postage is properly paid and such notice is correctly addressed to the respective party at the address made known by each party prior to entering into the booking. If a party changes its address for notification purposes, then it shall give the other party written notice of the new address and the date on which it shall become effective. In proving service of a notice, it shall be sufficient to prove that delivery was made or that the envelope containing the notice was properly addressed and posted. E-mail notice shall only be valid for the purposes of this agreement when either a “Read Receipt” is acknowledged by the other party or a hard copy of the email correctly addressed proves dispatch of the email to the other party.

7. GOVERNING LAW AND JURISDICTION

7.1 The Terms and Conditions for Group Bookings and Events and the Event Booking Form are governed by the laws of the jurisdiction where the Venue is located and the parties irrevocably agree that the Courts governing these laws have exclusive jurisdiction to determine any dispute or claim that arises out of or in connection with the Event Booking (including non-contractual disputes or claims).
7.2 These Terms and Conditions for Group Bookings and Events and the Event Booking Form can only be amended in writing by a Director of Clarenco. From time to time, these Terms and Conditions for Group Bookings and Events may be revised and will be available on the Venue website or upon request. The latest version will supersede any previous versions published at the time of Event Booking.
7.3 Clarenco has separate Terms and Conditions for Day and Evening Experiences, and Venue Accommodation and, in relevant circumstances, these may be applicable to the Event Booking. These terms and conditions are also available on the Venue website or upon request.
7.4 Whilst reasonable care has been taken in the preparation and presentation of all quotations, proposals, Event Booking information and documentation presented to the Client, Clarenco reserves the right to amend or correct these (including but not limited to the Event Booking and Event Booking Form) without any liability on the part of Clarenco in the event that it discovers errors or omissions or mistakes in these documents. Clarenco will notify the Client within 7 days of becoming aware of any errors or omissions or mistakes. The Client will remain liable for any revised Estimated Charge and will continue to be bound by these Terms and Conditions for Group Bookings and Events. Errors or omissions or mistakes on the part of Clarenco will not be reason for the Client to cancel or refute the Event Booking.
7.5 Nothing contained within this agreement will affect the statutory rights of either Clarenco or the Client.
7.6 These Terms and Conditions for Group Bookings and Events will be binding on the Client, its successors and assigns.

Contact us: Clarenco LLP
Unit 6 Lancaster Court,
Coronation Road,
Cressex Business Park,
High Wycombe,
HP12 3TD
Tel: 01494 682000 Company Reg. No: OC 343112 VAT number: 972 8620 88

(INDIVIDUALLY TICKETED EVENTS RUN AND ORGANISED BY CLARENCO)

Updated October 2018

DEFINITIONS used in these Terms and Conditions for Themed Events

Clarenco: Refers to Clarenco LLP, usually trading as Amazing Venues, the owner and operator of the Hotel.

Hotel: Refers to the property and grounds (or part of thereof) where the Event is to be held.

Themed Event: Refers to the event organised and run by Clarenco at the Hotel described at the rate(s) shown on Clarenco’s website or in promotional material or advertisements or through a booking agency website. Supplementary charges may apply.

Guest(s): Means any and all persons (including children) in possession of a valid Ticket purchased personally or on their behalf. Guests must be over the age of 18 unless specified otherwise.

Tickets: refers to the official form or document (electronic; paper or online) issued to the Guest(s) when the booking is made.

Website: Means Clarenco’s website and/or any of its individual Hotel or affiliate sites. These are owned and operated by Clarenco.

1. TICKETING and PAYMENT TERMS

1.1 The contract is formed when payment for the Themed Event has been received and Clarenco issues the Ticket(s).
1.2. The price of any Tickets will be as quoted on Clarenco’s website (or any third party site).
1.3. Payment for all Tickets must be made at the time of booking. Clarenco accepts cash payment and all major credit and debit cards.
1.4. Before ordering any Tickets from the website, the Guest is advised to read these terms and conditions. The Guest will need to confirm acceptance of these terms and conditions during the process of purchasing the Ticket(s). If the Guest does not accept these terms and conditions, the Guest will not be able to order any Tickets from the website. In all circumstances, Tickets remains the property of Clarenco.
1.5. Clarenco may provide links on the website to the websites of other companies, whether affiliated with Clarenco or not. Clarenco cannot accept any liability for Tickets purchased from companies to whose website it has provided a link on the website. This disclaimer does not affect the Guest’s statutory rights against the third party seller. Clarenco will notify the Guest when a third party is involved in a transaction and may disclose the Guest’s information related to that transaction to the third party seller in order for the transaction to proceed.
1.6. If the booking is made through a booking agency, the Guest may be liable to pay a separate agency fee or commission, which shall be notified by the agency at the time the booking is made. This fee is not included in the rate(s) payable to Clarenco.
1.7. When Tickets are booked they will be sent to Guests by email. Where Tickets are sold over the telephone, Tickets will be sent to Guests by email or by post upon request. Clarenco will not accept any responsibility for Tickets that are mislaid or lost in the post.
1.8. Guests are advised to check carefully the date and time printed on the front of the Ticket(s) as mistakes cannot always be rectified after the booking has been confirmed.
1.9. Guests require a valid Ticket, which must be produced on arrival in order to enter the Hotel.

2. AMENDMENTS OR CANCELLATIONS

2.1 Once a Ticket is purchased the contract is binding and no refunds are available unless outlined below.
2.2 Clarenco reserves the right to postpone, amend or cancel the Themed Event and further reserves the right, but is not obliged to, to offer alternative Themed Events without any responsibility on its part in the unfortunate circumstances of:
2.2.1 An event or occurrence beyond the reasonable control of Clarenco, which causes or is likely to prevent it from performing its obligations.
2.2.2 The Hotel becoming unsuitable or unavailable to hold the Themed Event due to a Force Majeure event or unforeseen circumstances, such as adverse or severe weather or sea conditions preventing access to or operation of the Hotel, safety or technical issues.
2.2.3 The permanent or temporary closure of the Hotel or part thereof by Clarenco for significant commercial, operational or financial reasons.
2.2.4 A change of ownership or control of either the Hotel or Clarenco.
2.2.5 Insufficient Guests booking the Themed Event.
2.3 In the event of postponement or cancellation by Clarenco, Clarenco will notify the Guest, where possible, up to 5 days before the Themed Event. Clarenco may, but is not obliged to, offer appropriate alternative arrangements for a future date(s). In the event that the Guest does not accept the alternative offered, Clarenco shall refund the Guest with the amount paid excluding any additional charges (including, but not limited to, third party agency commissions or fees). Clarenco will not be liable to the Guest for any loss (consequential or otherwise), cost (including but not limited to accommodation, transport or other costs), expenditure, damages or compensation for such changes. Each party will bear their own losses.

3 GENERAL

3.1 At the time of booking the Guest will advise the Hotel of any special dietary requirements or medical conditions. Every effort will be made to accommodate the Guest’s requirements but additional charges may be incurred. The Guest will be responsible for their own orderly conduct, and will have regard to any regulations or instructions imposed by any competent authority or by Clarenco or its staff or representatives. Nothing will be done by the Guest, which will constitute a breach of the law.
3.2 Clarenco is entitled to refuse entry to the Themed Event to any Guest on the grounds of, including but not limited to inappropriate, illegal or antisocial behaviour, conduct or language; healthy and safety issues; inappropriate attire; breach of the law; breach of the peace; failure to provide proof of identity or age; or failure to comply with reasonable instructions and directions. No refund shall be made to the Guest.
3.3 In the interests of safety, the Guest may be asked to submit to a search of their person or their belongings and anyone found to be in possession of materials believed by Clarenco to be dangerous, illegal or unsuitable may be denied entry or removed from the Hotel or the materials may be confiscated until the end of the Themed Event.
3.4 Should the Guest act in an improper or disorderly way or refuse to comply with the reasonable requests of Clarenco’s staff, Clarenco reserves the right to insist upon the immediate removal of the Guest(s) from the Hotel. Should this occur, no monies will be refunded. The decision of Clarenco’s senior representative/management at the Hotel will be final and binding.
3.5 Clarenco requires that the Guest show due consideration to other people or Guests at the Hotel and to the inhabitants of nearby and neighbouring properties and keep any noise to a minimum, particularly late at night or in the early morning.
3.6 Clarenco’s staff and contractors working at the Hotel are entitled to be treated with dignity, politeness and respect by the Guest at all times. Any physical or verbal abuse or aggressive or violent conduct will not be tolerated. Clarenco reserves the right to remove individuals from the Hotel whose behaviour, conduct or language fall below acceptable standards or to withdraw services or facilities or to terminate the Themed Event.
3.7 Where any facilities, activities, events or services form part of the Themed Event, Clarenco will not be liable to make any refunds should the Guest fail or refuse to use them for whatever reason and no refund will be made.
3.8 Only Food and Beverages purchased from the Hotel may be consumed on the premises. If Food and Beverages are brought into the Hotel by the Guest for consumption, a charge will be made equal to the Hotel’s selling price for that or equivalent product(s), which will be determined at Clarenco’s absolute discretion.
3.9 Clarenco reserves the right to charge a 10% service charge on all Food and Beverages.
3.10 Clarenco reserves the right to carry out maintenance, refurbishment and redecoration works at the Hotel, which may result in a part or parts of the Hotel not being available to the Guest during a Themed Event. Clarenco will try to minimise the impact of any such works. The Guest will not be entitled to cancel or refute the booking as a consequence of these works.
3.11 Clarenco cannot guarantee the temperature of any particular areas or rooms.
3.12 The Guest(s) should be aware that Themed Events may include loud music or noise (including but not limited to a band; discotheque or fireworks), special effects or flashing, laser or strobe lighting. It is the Guest’s sole responsibility to determine what is included in the Themed Event and to take appropriate preventative precautions. Clarenco will not make refunds to the Guest(s) nor will it be liable for the actions or behaviour of any 3rd Party Entertainment, which may cause discomfort to a Guest.
3.13 Clarenco is not responsible and accepts no liability for any travel arrangements or for the transportation of the Guest(s) to the Hotel.
3.14 All Hotels operate a strict “No Smoking” policy within the buildings and bedrooms. If it is discovered that the Guest has smoked within the premises, the Guest will be charged for professional cleaning costs or for the replacement of any linens, fabrics and floor coverings in the polluted areas.
3.15 Except to the extent that the law stipulates otherwise, Clarenco will accept no liability to the Guest for any inconvenience, injury or loss and damage caused to any person or property at the Hotel. Neither Clarenco nor the Hotel will be responsible for the security of their possessions, vehicles or property. These are brought to the Hotel at the entire risk of the owner.
3.16 The Guest will be held liable for any losses, breakages or damage to the Hotel and its contents and furnishings, fixtures and fittings or for injury to anyone including Clarenco’s and the Hotel’s staff and contractors arising as a consequence of this booking.
3.17 The Guest will indemnify the Hotel and Clarenco against any and all claims or losses or expenses including but not limited to reasonable legal and professional fees or damages arising as a result of any breach of this agreement.
3.18 Clarenco will not be liable to the Guest by way of representation (unless fraudulent), common law duty or under any express or implied term of the contract for any losses, which were not foreseeable by both Clarenco and the Guest when the booking was made arising in connection with the supply of the services or their use by the Guest or for any losses, which are not caused by any breach by Clarenco; or for any personal, consequential, business or trade losses.
3.19 Clarenco’s entire liability (whether in contract or tort (including negligence, except in relation to death or personal injury)) remains, at all times, limited to the value of the booking. For the avoidance of doubt, the employees and the owners of Clarenco will not be personally liable for any losses.
3.20 Clarenco does not warrant and takes no responsibility for the accuracy of any verbal information given or any statements made by its staff or contractors.
3.21 We regret that, due to the historic and unique nature of our Hotels, and for their own safety, we are unable to accept Bookings for guests with limited mobility it is not possible and unsafe for wheelchairs, and less able people to access the Hotels. Clients and their guests should discuss their individual requirements at the time of Booking. The Forts are historic buildings and were built for soldiers and are, therefore, not child friendly. Children under the age of 12 are not allowed on the forts under any circumstances. Children between the age of 12 to 17 and vulnerable adults are only allowed to visit the forts during the day and may not stay the night. Parents of any child wishing to visit the forts in the daytime are to sign a disclaimer (before they board the boat to the forts) and must accompany/supervise their child at all times. Fort staff are unable to supervise children or be on their own with them at any time.
3.22 With the exception of assistance dogs, no pets are allowed at the Hotel.
3.23 The breach of any one of these terms and conditions will not constitute a breach of the entire agreement between the Guest and Clarenco and each clause will be jointly and severally enforceable.
3.24 If any of these terms and conditions shall be found by a Court or other competent authority to be invalid, ineffective or unenforceable, the rest of the terms and conditions shall continue to be valid and enforceable.
3.25 If there is any inconsistency between these terms and conditions and the booking information priority shall be given to these terms and conditions.
3.26 Clarenco shall be entitled to assign or sub-contract any of its rights, benefits and interests in or under the booking to third parties.
3.27 Clarenco and/or an authorised representative may carry out photography or other recording at the Themed Event upon prior agreement between Clarenco and the Guest. Upon agreement, the Guest consents to the use of such images by Clarenco in connection with advertising, promoting or monitoring and acknowledges that copyright in such images rests with Clarenco and/or any authorized third party. No payment or compensation will be offered to the Guest if any images are used.
3.28 Clarenco reserves the right to collect and process personal data from the Guest for the purposes of the Themed Event and for marketing and promotional activities.
3.29 In the public areas of the Hotel CCTV is in operation and video recordings may be made. This activity is carried out for security and for operational reasons and for the safety of the Guests.

4. NOTICES

4.1 Clarenco will send any notices to the Guest to the address given when the booking is made unless notified by the Guest to do otherwise. The Guest should send any notices to Clarenco to the address set out in the website or in these terms and conditions.

5. GOVERNING LAW AND JURISDICTION

5.1 These terms and conditions and the booking are governed by the laws of the jurisdiction where the Hotel is located and the parties irrevocably agree that the Courts governing these laws have exclusive jurisdiction to determine any dispute or claim that arises out of or in connection with the booking (including non-contractual disputes or claims).
5.2 These terms and conditions can only be amended in writing by a Director of Clarenco. From time to time, these terms and conditions may be revised and will be available on Clarenco’s website or upon request. The latest version will supersede any previous versions published at the time of booking.
5.3 Clarenco has separate Terms and Conditions for Functions and for Hotel Bookings and, in certain circumstances, these may also be applicable to the booking. These terms and conditions are also available on Clarenco’s website or upon request.
5.4 Whilst reasonable care has been taken in the preparation and presentation of all booking information and documentation presented to the Guest, Clarenco reserves the rigt to amend or correct these (including but not limited to the booking information on the website) without any liability on the part of Clarenco in the event that it discovers errors or omissions or mistakes in these documents. Clarenco will notify the Guest within 7 days of becoming aware of any errors or omissions or mistakes. Errors or omissions or mistakes on the part of Clarenco will not be reason for the Guest to cancel or refute the booking.
5.5 Nothing contained within this agreement will affect the statutory rights of either Clarenco or the Guest.

Contact Us:
Clarenco LLP
Unit 6 Lancaster Court,
Coronation Road,
Cressex Business Park,
High Wycombe,
HP12 3TD
Company Registration No: OC 343112
VAT No: 972 8620 88
Email: info@clarenco.com
Telephone: 01494 682 000

Website

This web site is the property of Clarenco LLP, registered in England (number: OC343112) whose registered office is at Unit 6 Lancaster Court, Coronation Road, Cressex Business Park, High Wycombe, HP12 3TD England. All references throughout these terms and conditions to “Clarenco” refer to Clarenco LLP and to its subsidiary, AmaZing Venues, and associate companies. This page (together with the documents referred to on it) sets out the terms and conditions for use of this web site.

Copyright

This website, including without limitation the design, text, graphics, software compilations, and underlying source code, is the property of Clarenco and is protected by copyright in the United Kingdom and other countries.

Permission is granted to make electronic copies and to print in hard copy, portions of this web site for the sole purpose of researching or using the services of Clarenco. The status of Clarenco (or that of any identified contributors) as the authors of the materials on this web site should always be acknowledged. Any other use of materials on this web site without the prior written permission of Clarenco is strictly prohibited; this includes but is not limited to modifying, copying, distributing, transmitting, displaying, publishing, selling, licensing, creating derivative works or using any materials available on or through this web site for commercial or public purposes.

Disclaimer

All information contained within this web site is provided for general information purposes only and on the understanding that none of the content herein constitutes legal or other professional advice. The application and impact of laws can vary widely depending on the specific facts involved.

Clarenco has made every attempt to ensure that all information contained within this web site has been obtained from reliable sources, but all such information is provided “as is”, with no guarantee of completeness or accuracy. Clarenco provides no warranty of any kind, express or implied, as regards the information herein, and disclaims all liability and responsibility for any loss that may arise from reliance on information contained within this web site. In the case of a specific problem or query, professional advice should be sought.

Terms of Use

You undertake and agree with Clarenco that you shall at all times use all reasonable endeavours to observe and perform these terms and conditions, and in particular shall not (and shall not permit any employee, sub-contractor or agent to):

• use this web site for any illegal purpose, and you agree to use it in accordance with relevant laws in any applicable jurisdiction (including, without limitation, your local law);

• upload or transmit through this web site any computer viruses, macro viruses, Trojan horses, worms, or anything designed to interfere with or disrupt the normal operating procedures of a computer;

• upload or transmit through this web site any material which is defamatory, offensive or of an obscene or menacing character, or that may cause annoyance, inconvenience or needless anxiety;

• use this web site in a way that may cause this web site to be interrupted, damaged or rendered less efficient, or may impair the effectiveness or functionality of this web site;

• use this web site in any manner which violates or infringes the rights or any person, firm or company (including but not limited to, rights of intellectual property, rights of confidentiality or rights of privacy);

• interfere with or diminish (whether by act or omission) CPA Global’s right, title and interest (or that of our licensors) in the web site and the products and services available on it.

Links

Certain links within this web site connect to other web sites maintained by third parties over whom Clarenco has no control, and such links are provided for reference and information purposes only. Specifically, such a link does not constitute authorisation to access such other web site; nor does it constitute any endorsement by Clarenco of any material held on such other web site, nor any representation as to the accuracy of information contained within such other web site. Clarenco specifically disclaims any responsibility or liability for access to, or the material on, any web site which is linked from or to this web site and which incorporate these terms and conditions.

Our web site changes regularly

Clarenco updates this web site regularly and so may change the content at any time. If the need arises, Clarenco have the option to suspend this web site or to close it indefinitely.

Information about you and your visits to this web site

Clarenco process information about you in accordance with our Privacy Policy. You consent to such processing and you warrant that all data provided by you is accurate.

Linking to our web site

You may link to our home page, or other pages, provided you do so in a way that is fair and legal and which does not damage Clarenco’s reputation or take advantage of it. In particular, you must not establish a link in such a way as to suggest any form of association, approval or endorsement on Clarenco part where none exists. This web site must not be framed on any other web site, nor should you establish a link to any part of this web site other than the home page. Clarenco reserves the right to withdraw linking permission without notice.

Your concerns

If you have any concerns about material which appears on Clarenco’s web site please contact us:

Clarenco LLP
Unit 6 Lancaster Court,
Coronation Road,
Cressex Business Park,
High Wycombe,
HP12 3TD

Company Registration No: OC 343112
VAT No: 972 8620 88
Email: info@clarenco.com
Telephone: 01494 682 000

Thank you for visiting our web site.

Updated October 2018

(EACH VENUE HAS A NUMBER OF UNIQUE FEATURES THAT ARE COVERED BELOW)

SOLENT FORTS

1. Make sure you are fully protected for your boat journey, flat shoes, a coat or jacket are a must.
2. The sea is a busy place and boats must leave on time. Please make sure you are not late as we cannot wait! If you miss the boat, we may be able to send a boat to collect you but you will be charged for journey.
3. From time to time, the power may fluctuate, remember this is a remote Fort in the middle of the sea.
4. The Forts are full of original features, spiral stairs, thin alleys, and lots of steps; please be aware and take care.
5. The Forts have walls in excess of 5m thick and it can be difficult to get either a mobile phone signal or internet connection in certain parts. Please ask a member of staff for advice on where to find the best signals.
6. Always be safe when enjoying a hot tub or sauna and follow our safety guidelines.
7. Your safety is important to us. If the weather and sea conditions prevent us from transporting you safely, please be aware that every effort will have been made; however, we may have to cancel or postpone for safety reasons – sorry!
8. A range of sports and leisure pursuits can be undertaken at or near the Forts including high speed boat trips and water based activities. Please note that participation of any sporting or leisure pursuits/ activities, either held at or organised by the Venue, is entirely at the Client and/or their guests risk. Some of the activities carry a degree of risk and Clarenco, the Venue or its staff cannot be held responsible for any accidents, injuries, losses or illness however caused.
9. The Forts are historic buildings and were built for soldiers and are, therefore, not child friendly. Children under the age of 12 are not allowed on the forts under any circumstances. Children between the age of 12 to 17 and vulnerable adults are only allowed to visit the forts during the day and may not stay the night. Parents of any child wishing to visit the forts in the daytime are to sign a disclaimer (before they board the boat to the forts) and must accompany/supervise their child at all times. Fort staff are unable to supervise children or be on their own with them at any time.

By using www.solentforts.com, you’ll be confirming that you have read and understood and agree to these Terms and Conditions.

These Terms and Conditions may change from time to time and, if they do, the up-to-date version will always be available on the www.solentforts.com website.

We will indicate at the top of these Terms and Conditions when they were last updated.